Case study
Credentialing a government summit in eleven days
A state government body confirmed a 900-delegate investment summit eleven days out, with three security tiers and a VIP movement plan. We ran accreditation, badging and access control end to end.
The challenge
What was actually wrong
Eleven days is inside the normal lead time for badge stock, and the delegate list was still moving 48 hours out. Three access tiers had to be enforced at six doors, with protocol officers needing a live view of who was where.
Approach
How we sized it
We told them what eleven days costs: on-demand badge printing instead of pre-printed stock, which is slower per delegate but removes the stock lead time entirely. We also capped the tier count at three and pushed back on a fourth, because each additional tier multiplies the door-staff briefing and the failure modes.
Deployment
What went on the floor
Four on-demand print stations, QR access at six doors with tier logic enforced at the reader rather than by eye, and a protocol dashboard showing live tier occupancy. Late additions were handled as onsite registrations rather than list amendments.
Results
What we measured
Days from brief to doors
Security tiers enforced
Badges issued before doors
More work
Other deployments
Let's build the room
Send us the date, the city and the headcount. We come back with sizing, staffing and a costed range.